Learn how to prepare Financial Budgeting Spreadsheets the easy way
Most people associate the word “budget” with the approving, rejecting, or arguing over various budgets. In contrast, most business organizations use budgets to focus attention on company operations and finances, not just to limit spending. Financial budgeting spreadsheets highlights potential problems and advantages early, allowing management to take steps to avoid these problems or use the advantages wisely.
Financial budgeting spreadsheet is really a guide to help managers to steer their respective divisions to the path that the company had wanted. Study after study has shown that financial budgeting spreadsheet has been widely used and highest rated tool for cost reduction and control. Advocates of budgeting go as far as to claim that the process of budgeting forces a manager to become a better administrator and puts planning in the forefront of the manager’s mind.
Many seemly healthy businesses have died because managers failed to draw up, monitor, and adjust budgets to changing conditions.
Types of Financial Budgeting Spreadsheets
The most forward-looking budget is the strategic plan which sets the overall goals and objectives of an organization. Some business analyst would not classfiy the strategic plan as actual budget. In any case, the strategic plan leads to long-range planning which produces the Financial Budgets. The Financial Budget make up of a few components, operating budget, investment budget, financing budget and cashflow budget. The terms used to describe these components vary from organization to organization. In any case, most Financial Budgets have common elements.
Operating Budgeting Spreadsheet or commonly known as the Profit & Loss Budget or Income Budgeting Spreadsheet, summarized the company’s business activities. This budgeting spreadsheet provides detailed projection of all estimated sales, income and expenses for the future usually for the next 12 months. Along with it, the formulae and assumptions used in the calcuations of the budgeted numbers are also disclosed. The budget also compares the budgeted numbers with the historical past 12 months or more results to justify its reasonableness.
Investment Budgeting Spreadsheet gives an indication of how the fund in the company are invested. The usual investments are computer hardwares and sofwares, office renovation, office furniture and fittings and motor vehicles. Other investments include buying shares of other companies or putting capital for setting up new companies. The budgeting spreadsheet also shows the return, if any, from these investments.
Financing Budgeting Spreadsheet provides details of how the company activities are being funded. Common funding activities are capital injection, loans from banks and advances from directors. The budgeting spreadsheet also show how the loans from banks and advances from directors are repaid.
Cashflow Budgeting Spreadsheet provides detials of the company’s inflow and outflow of cash over the budgeted period of time. The budgeting spreadsheet will gives indications that whether the cash comes in too early or too late to meet certain financial commitments.
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Thomas Wong







